Sunday, March 4, 2012
How to Write a Thank You Letter
Yeah, it might be a little old-fashioned—but it’s also the ultimate in class.
You Will Need
A nice pen
Optional: A store-bought thank you card
Step 1: Decide length & paper size
Figure out how long your thank you letter is going to be, and choose a paper size accordingly. You don’t want to have to write REALLY BIG to take up the space.
A thank you letter should be on high-quality paper or note card stock.
Step 2: Decide handwritten or typed
Decide if your thank you letter will be handwritten or printed. A personal thank you letter should be handwritten, while one written for business purposes may be typed.
If you’re addressing a formal note to a female, make sure you use her preferred title—Miss, Mrs., or Ms.
Step 3: Start by thanking person
Start by thanking the person—and then provide a specific example of why their gift or gesture is so appreciated. For example, “Thank you so much for the toothbrush, which I will certainly put to good use twice a day!”
If the gift was expensive, acknowledge it politely and let them know you’re grateful.
Step 4: Refer to past & future
Refer to the past and the future. For example, you might say to a family friend, “You’re so kind to always remember my birthday,” and “I’m looking forward to seeing you over the holidays.”
Step 5: Close wtih personalized thanks
Close with a final personalized thanks, such as, “Thanks again for such a cool gift; I know you went to a lot of trouble to get it.”
Step 6: Proofread note
Proofread the note, or your next gift might just be a dictionary.
According to a survey, 58% of moms say their children write thank you notes.